Template
This template fits an office administrator who keeps records, invoices, scheduling and paperwork running in a small or mid-sized business.
Office Administrator
[Company name], [City, Province]
[Full-time / Part-time], [schedule]
About us
[Company name] [one or two sentences on what you do, who your customers are and how big the team is].
What you'll do
- Manage schedules, meetings and calendars for the team.
- Maintain organized digital and paper records.
- Prepare letters, reports and other documents.
- Process invoices, purchase orders and expense claims.
- Coordinate with vendors, landlords and service providers.
- Prepare onboarding paperwork for new employees.
- Order supplies and keep office equipment working.
What you bring
- [2+] years of office administration experience.
- Office administration diploma or certificate is an asset.
- Strong skills in [Microsoft 365 or Google Workspace].
- Organized, accurate and comfortable with many small tasks.
- Clear written and verbal communication.
Pay and benefits
[$X.XX to $Y.YY] per hour, plus [benefits, vacation days, hybrid schedule].
How to apply
Send your resume to [email or application link]. [Add the Ontario disclosures from the builder below if you have 25 or more employees.]
Office administrator pay by province
Hourly wages Job Bank reports for administrative officers (NOC 13100). Use the median as a starting point for an experienced hire and the low end for entry level.
| Province or territory | Low | Median | High |
|---|---|---|---|
| Ontario | $19.97 | $29.38 | $45.00 |
| British Columbia | $22.12 | $29.57 | $46.70 |
| Alberta | $21.00 | $30.77 | $48.08 |
| Saskatchewan | $20.00 | $28.05 | $45.00 |
| Manitoba | $18.00 | $26.15 | $42.44 |
| Quebec | $22.08 | $28.90 | $41.54 |
| New Brunswick | $19.23 | $26.30 | $45.13 |
| Nova Scotia | $19.71 | $26.67 | $40.51 |
| Newfoundland and Labrador | $20.00 | $28.57 | $43.96 |
| Canada | $21.00 | $29.00 | $44.15 |
Ontario by region
| Region | Low | Median | High |
|---|---|---|---|
| Ottawa | $21.63 | $33.65 | $43.59 |
| Kingston–Pembroke | $19.97 | $29.38 | $45.00 |
| Muskoka–Kawarthas | $19.97 | $29.38 | $45.00 |
| Toronto | $19.23 | $30.00 | $48.08 |
| Kitchener–Waterloo–Barrie | $19.78 | $28.57 | $39.56 |
| Hamilton–Niagara Peninsula | $19.50 | $28.85 | $41.21 |
| London | $19.00 | $28.85 | $39.90 |
| Windsor–Sarnia | $20.00 | $25.81 | $42.50 |
| Stratford–Bruce Peninsula | $19.73 | $26.00 | $61.54 |
| Northeast | $21.00 | $29.00 | $40.87 |
| Northwest | $21.00 | $29.68 | $38.15 |
Source: Job Bank wages for NOC 13100, Administrative officers, reference period 2023-2024, revised November 19, 2025. Job Bank uses the same NOC code for office administrators and office managers. Administrators are usually paid around or below the median.
Turn it into an Ontario job posting
If you have 25 or more employees, publicly advertised postings in Ontario must include pay, say whether the job is an existing vacancy, and disclose AI screening. Fill this in and copy the result.
With fewer than 25 employees these rules don't apply to you yet, but following them makes your posting more competitive and keeps you ready when you grow.
Ontario rules checkHiring an office administrator in Ontario: what comes next
The posting is step one. These are the obligations most small businesses run into between the offer and the first few weeks.
- Follow up with everyone you interviewEmployers with 25+ employees must tell interviewed applicants whether the job has been filled within 45 days of their last interview, and keep postings and records for three years.
- Put the offer in a written employment contractA written contract isn't mandatory in Ontario, but without one your termination costs are set by the courts rather than by you. The termination clause is the part to get right.
- Register with WSIB if your industry requires itMost Ontario employers must register within 10 days of hiring their first worker. A few industries are exempt, so check before the start date.
- Collect payroll documentsGet the employee's SIN within three days of their start date, plus federal and Ontario TD1 forms for tax withholding.
- Hand over the Employment Standards posterGive new employees the current "Employment Standards in Ontario" poster within 30 days of their start date.
- Complete health and safety awareness trainingEvery worker needs basic health and safety awareness training as soon as practicable after starting.
- Have written harassment and violence policiesRequired once you regularly have six or more workers, and reviewed every year.
Hiring an office administrator?
Our HR team prepares the employment contract, onboarding documents and policies for Ontario employers, with a flat monthly price and no long-term contract.
Questions employers ask
What does an office administrator do?
An office administrator runs administrative processes: scheduling, records, documents, invoices and purchase orders, vendors and onboarding paperwork.
How much does an office administrator make in Ontario?
Job Bank reports $19.97 (low), $29.38 (median) and $45.00 (high) per hour for administrative officers in Ontario, and a median of $30.00 in the Toronto region (reference period 2023-2024, revised November 19, 2025). Ontario's general minimum wage is $17.95 per hour as of October 1, 2026.
What is the NOC code for an office administrator?
The National Occupational Classification code for this role is NOC 13100, Administrative officers (TEER 3). Use the code that matches the actual duties. Job Bank uses the same NOC code for office administrators and office managers. Administrators are usually paid around or below the median.
Do I have to include pay in an Ontario job posting?
Yes, if you have 25 or more employees. Since January 1, 2026, publicly advertised postings must include the expected pay or a range no wider than $50,000. They must also say whether the posting is for an existing vacancy and disclose if AI is used to screen, assess or select applicants, and they can't require Canadian work experience.
What qualifications should an office administrator have?
Most employers look for an office administration diploma or certificate, or equivalent experience, plus strong skills in office software. No licence or certification is required in Ontario.
Last updated October 2026. Sources:
- Job Bank wages, NOC 13100
- Ontario minimum wage
- Your guide to the Employment Standards Act (Ontario)
- National Occupational Classification
This page is general information for employers, not legal advice. Rules change, so check the official sources before you post.